The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.

Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at: http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations

ESA PDP Framework is composed of the following elements:

• the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
• the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017; and
• the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.

This notice is intended to inform you, as data subject, about:

• the identity of the data controller and contact details of ESA Data Protection Officer (“DPO”);
• the type of personal data which is collected and processed;
• the modalities of collection of personal data;
• the purpose of the collection and processing;
• the recipients (if any) to whom the personal data of the data subject shall be disclosed;
• the time-limits for storing the personal data;
• the practical modalities of exercising the rights of the data subject under the ESA PDP Framework.

This notice is also enables ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework.

This privacy notice was last updated on: 2021-05-10

(1) Who is the Data Controller?

Your personal data are collected and further processed as shown below upon the decision taken by ESA as Data Controller.

(2) What are the contact details of ESA Data Protection Officer?

According to ESA PDP Framework, your first point of contact concerning personal data matters is the ESA Data Protection Officer (“DPO”), who may be contacted at dpo@esa.int

(3) What kind of personal data about you are collected and further processed?

The personal data which may be collected and further processed for the purposes mentioned below are in particular:

• Name
• Email
• Company
• Log in dates
• Session Cookies as defined in the Cookie Notice

You are required not to send to the Agency any sensitive information (including information that indicate, directly or indirectly, an individual’s racial or ethnic origin, political opinions, adhesion to unions, religious or philosophical beliefs, health life, sexual orientation, genetic or biometric data, criminal convictions).

(4) How are your personal data collected or further processed?

Your personal data may be collected by various means, including via registration to the ESA TRL Calculator Tool

(5) Why are your personal data collected and further processed?

Your personal data are collected and further processed so that:

• to provide you access to, and enable the use of the website ; to improve the conditions and security of the ESA TRL Calculator Tool;
• to send you notifications in connection with the ESA TRL Calculator Tool
• to potentially send you newsletters and new features in relation with TRL Calculator Tool
• other purposes that will be disclosed to the personnel when such information is requested

In addition to these purposes, the Agency may use your personal information for any of the purposes mentioned in Article 5 of the Policy on Personal Data Protection.

(6) To whom might we disclose your personal data?

The Agency may disclose your personal data to any of the following third party recipients for the fulfilment of all or part of the purposes of the collection and processing of personal data, which are mentioned above:

Recipient acting as… ESA staff and contractors involved in the operation, maintenance and hosting of the website

Servers and sub-processors of the recipient are located in: ESA Member States

The Agency does not consider your personal data as an asset for sale and, thus, does not does not sell your personal data to any third parties.

(7) How long do we retain your personal data for?

The Agency may keep your personal data for as long as necessary for the fulfilment of the above mentioned purposes. Your Personal Data shall be deleted thereafter.

(8) How can you erase, rectify, complete or amend your personal data?

The Agency is keen to collect and process accurate personal data and to keep it updated. You may request the erasure, rectification, completion or amendment of your personal data if, and to the extent that it is inaccurate or incomplete, having regard to the purposes for which they are collected and processed, or if they are processed in violation with the principles referred to in ESA PDP Framework. If you choose to make a request for the erasure of personal data, you understand and agree that you will no longer be able to access the ESA TRL Calculator Tool, and any materials data and comments added by you will remain but anonymous. The above-mentioned request should be submitted to the ESA DPO, as first point of contact, by sending an email to: dpo@esa.int (cc Contact_TRL_Calculator@esa.int)

You may also be allowed access to your personal data and have the possibility to erase, rectify, complete or amend it by sending an email to Contact_TRL_Calculator@esa. int

(9) What could you do in case of a data protection incident?

In case of a data protection incident, you should contact ESA DPO, as first point of contact, by sending an email to: dpo@esa.int In case you wish to submit a complaint, you are required to comply with the Rules of Procedure of the Supervisory Authority set forth by ESA PDP Framework. You will be required to demonstrate that a data protection incident occurred in relation to your personal data, following a decision of the Agency or at least to justify serious reasons to believe that such incident occurred.

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Cookie Notice

What is a cookie?

Cookies are small bits of data that a website may send to the browser on your device, for instance mobile device or computer, upon your visit to the website. Cookies may allow a website to recognise an individual’s device and store some information about the user.

How do we use cookies?

The ESA TRL Calculator Tool uses cookies in a range of ways to improve your experience on our website.

There are a number of different types of cookies, however, the TRL Calculator Tool uses cookies for:

• Functionality – The ESA TRL Calculator Tool uses these cookies so that we recognize you and remember your previously selected preferences.
• Security – Cookies are used to timeout users, which if prevented can lead to serious security risks.

How do you withdraw your consent and delete the cookies?

Using Your Browser: all the cookies used on our website can be disabled through your browser. To disable cookies through your browser, follow your browser instructions. Normally within the ‘Help’, ‘Tools’ or ‘Edit’ menus in your browser. Please note that blocking or deleting cookies may lead to reduced functionality of some features on the website. Therefore, the website may not function optimally without enabled cookies, in particular strictly necessary and essential cookies.

Changes to our Cookies Notice

All future changes we make to our Cookie Notice will be posted on this website.

Contact

For any questions or comments please contact Contact_TRL_Calculator@esa.int.

In case of any question regarding the privacy policy, you can also contact ESA DPO, as first point of contact, by sending an email to dpo@esa.int.